Internal System Release Notes June 18th, 2026

FEATURE – Seller Catalog Report 

A new report has been added within the Accounting tab of an auction. This report can be downloaded before an auction opens or before lots have been clerked and provides a complete breakdown of all lots assigned to a specific seller, along with any related credits and expenses associated with those lots.

Clients can use this report as a verification tool by comparing it against their written seller check-in paperwork to confirm that all lots, credits, and expenses have been correctly assigned to the appropriate seller. This creates a double-check process to help ensure accuracy during seller mapping and the assignment of lot-related expenses and credits.

How to Access the Report:

1. Navigate to the applicable auction.
2. Select the Accounting tab within the auction.
3. On the right-hand side, click the green Download icon.
4. From the dropdown menu, you will see Lots and Sellers Catalog.
5. Choose the Sellers Catalog report.

An Excel file will download containing the following information:

• Lot #
• Lot Name
• Description
• Quantity
• Reserve Price
• Fee Descriptions
• Fee Amounts
• Expense Descriptions
• Expense Amounts
• Credit Descriptions
• Credit Amounts
• Commission Label (Commission)
• Seller #
• Seller Name
• Seller Email
• Seller Company
• Seller Phone
• Seller Address
• Seller City
• Seller Region
• Seller Region Full Name
• Seller Postal Code
• Seller Country

Please see two examples below:

FEATURE – Seller Payment Report

In addition to the existing Bidder Payments Report, a new Seller Payments Report has been added to help track seller payment remittance. This report functions very similarly to the Bidder Payments Report and provides a detailed view of all payments made to sellers.

How to Access the Seller Payments Report:

1. Navigate to the Master Account tab.
2. Select Auctions.

1. Within the row of the applicable auction, you will now see a grey icon with a hand and dollar sign — this is the Seller Payments Report button.
2. Click the icon to open the report.

Once opened, you will see all seller payments made for that auction, organized by payment type:

• Cash
• Check
• Bank Wire
• E-Check
• E-Transfer
• Seller Deduction

At the top of the report, you have the ability to filter payments by:

• Admin who processed the payment
• Payment collection date
• Payment type

You can also click directly on the linked settlement (Settlement # / Amount) within the report to open and view the settlement details.

Clicking on a seller’s name will take you directly to their seller entry within the Master Sellers page. From there, you can access:

• All seller settlements
• Seller commission rate
• Seller details and edit options
  

You can also hover over the seller's name and see their:

• Email

• Phone #
• Address
• Country

Within the seller deduction section, the invoice associated with the deduction is also hyperlinked. You can view:

• The invoice that was paid through seller deduction
• The name associated with the invoice
• Invoice creation date / Auction date
  
  
  

Report Totals:

At the bottom of the report, you will see summary totals including:

• Total number of payments made
• Total settlement allocated amount
• Total sum of all payments

Downloading the Report:

To download the report as a spreadsheet:

1. Click the green Download icon in the upper-right corner.
2. An Excel file will be generated and downloaded.

Within the Excel file, payments are separated by payment type using individual tabs at the bottom of the spreadsheet.

The report columns include the following information:

• Payment Date
• Payment Amount
• Admin who recorded the auction
• Settlement Amount
• Auction Amount
• Seller Name
• Seller Company
• Seller Phone 1
• Seller Phone 2
• Seller City
• Seller Region
• Seller Region – Full Name
• Seller Postal Code
• Seller Country

In this example, additional payment details are also included, such as:

• Check #
• Memo
• Payment Notes

Please note: If a specific payment type does not have any payments recorded, the tab will still appear in the Excel file but will only contain the column headers with no data. For example, if there are no cash payments, the Cash tab may appear blank at first glance, but you can navigate through the tabs to view the applicable payment types with recorded payments.

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