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Internal System Release Notes from 6/24-8/4

 

*Internal* System Release Notes from 6/24-8/23

DEV 1357-Create Cataloging and Accounting UI Options within NextLot Admin Catalog Page

The Lot Admin Catalog page now offers two viewing options—"Lots Cataloging" and "Lots Accounting"—to make cataloging and editing Lot data more visual and user-friendly.

You can access both views by clicking on the auction name or the "Lots" tab on the right-hand side of the Active Auctions page.

Lots Cataloging View

This tab displays the following 10 columns:

  • Lot #

  • AS# (optional) (quick edit in its own modal) 

  • Qty (quantity must be >=1 - we don't accept quantities less than 1)

  • Image (displays the first image for the Lot or defaults to "No Image" if not provided — optional) The # of images attached to the lot is linked below the default image (click the link to access the view to view all of the image)/ If there is a video on the lot, the note "+ video" is shown below the image count link.

  • Name - (lot name truncates after 77 characters). The full lot name is still saved, just the first 77 characters are shown in the UI view.

  • Description (optional) (description truncates after 197 characters) The full lot description is still saved, just the first 197 characters are shown in the UI view.

  • Link (optional)

  • Category (optional) (quick edit in its own modal) 

  • Seller (optional) (quick edit in its own modal) 

  • Edit (far-right column, with a dropdown arrow for the "Delete" option)

You can edit each field by clicking the edit button on the far right, or by hovering over certain fields—like Category and Seller—which allow quick edits in their own pop out modal. The Lot name and lot description columns will decrease in width as the screen narrows to offer a responsive view up to 800 pixel width screens. Please refer to the video below for a visual reference.

Lots Accounting View

This tab includes the following 10 columns:

  • Lot #

  • AS# (optional)

  • Name / Payment Restricted (a red lock icon will appear if restrictions are applied-see picture below).The full lot name is still saved, just the first 77 characters are shown in the UI view.

  • Start Bid (optional)

  • Reserve (optional)

  • Tax Rate (auto-filled from the auction’s accounting settings if you set the tax rate at the auction level)

  • BP Not Taxable

  • Fee 1 Description (optional)

  • Fee 2 Description (optional)

  • Edit (far-right column, with a dropdown arrow for the "Delete" option)

Each field can be edited using the edit button on the far right. Please see the picture below for a visual reference. 

Screenshot 2025-07-29 at 12.34.07 PM (2)

*Please Note: The "Download Lots" report remains unchanged and is identical for both the "Lots Cataloging" and "Lots Accounting" views.

Screenshot 2025-07-29 at 12.33.29 PM (2)

Screenshot 2025-07-29 at 12.40.01 PM (2)

Screenshot 2025-07-29 at 2.48.56 PM (2)

DEV-1387-UPDATE- Visual ReCAPTCHA Option on Admin and Bidder Login/Account Password Reset

reCAPTCHA has been implemented across all areas where emails can be triggered by bidders or admins.

Following the internal issue we experienced on July 14th–15th, when our email system was targeted by a bot, we made the necessary decision to re-enable reCAPTCHA. This time, we implemented a visual version that requires bidders and admins to manually check the box before proceeding.

This update helps protect our system and ensures the continued reliability of automated email delivery to bidders.

You’ll now see a checkbox labeled “I am not a robot” when performing actions such as logging into a bidder account, resetting a password, starting the registration process, or logging in as an admin. Once the box is checked, you’ll be able to proceed. If you do not check the box and attempt to proceed, you will be told to check the box to proceed.

Please see the video below for a quick walkthrough.

DEV-1331-Create Lot Re-Sequencing Modal

To create a more seamless experience when reordering Lots after alternate sort numbers have been assigned, a "Re-sequence Lot #" button has been added to the "Lots Cataloging" tab in the NextLot Admin Catalog page. This feature is available only when the Run Order is set to "Alt Sort #," not "Lot #." Please see the video below for a walkthrough on how to access and use this feature.


As mentioned earlier, this feature is designed to bulk update Lot numbers after alternate sort numbers have been assigned to each Lot. Another way to use this feature is during the process of assigning alternate sort numbers—when the Run Order is set to "Alt Sort #", the Lots will automatically adjust in real time.

 

Note: When the Run Order is set to "Alt Sort #", the system will automatically re-sequence the Lots from the lowest to highest alternate sort number.

For example, if no other Lots have an alternate sort number assigned and you assign Lot 3 an alternate sort number of 2, it will appear first in the run order since it has the lowest value.

 
Please see the example below.
 

 

You may notice that the Lot numbers appear out of order. To correct this, use the "Re-sequence Lot #" button and choose the starting number for the sequence.

Note: The first Lot does not need to start at number one.

Please see the example below.

 

Please note that when editing the alternate sort number of a Lot in the modal, only one Lot can be updated at a time. This is to help prevent confusion and minimize errors. After making an edit, the Lot will briefly flash yellow to indicate the change has been applied.

Please see the video below for a demonstration.

 

Auction Admin Update: Lot Search Feature-"Match Search" Feature 

The Lot Search feature has been enhanced to provide improved functionality and a more efficient experience when locating and modifying Lots within a particular auction.

Before:
Previously, you could access the Lot Search feature by clicking on the auction title or selecting the "Lots" button on the right-hand side of the admin screen. Once in the Lots view, the search bar appeared at the top center of the screen.

As you began typing a Lot name or number, up to 50 matching results would display in a dropdown menu. Each result showed two numbers: the Lot number and, if applicable, the Alternate Sort number, followed by the Lot name. Clicking on a result would take you directly to that Lot in the list, which would be highlighted in gray. The search bar would then update to show the selected Lot’s name.

Please see the video below for a visual demonstration.

Now:
You can still access the Lot Search feature by clicking on the auction title or selecting the "Lots" button on the right-hand side of the admin screen—just be sure you're under the "Lots Cataloging" tab. Once there, the Lot Search bar will appear at the top center of your screen.

To search, begin typing either the specific Lot name or a keyword (e.g., “Case”) into the search bar. Then, either click the magnifying glass icon or press Enter on your keyboard.

Instead of using a dropdown menu, the Match Search feature now filters and displays all Lots that match your keyword directly within the list view, in order. This makes it easier to quickly locate, access, and edit the relevant Lots.

Please refer to the video below for a walkthrough of the updated functionality.

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