Internal System Release Notes June 5th, 2026

*Internal* System Release Notes June 5th, 2026

FEATURE – Site Admin Ability to Undo a Refunded Invoice

As previously discussed, when a refund is created, a separate refunded invoice is also generated. On the refunded invoice, the refunded amounts appear as “fees” rather than the actual lot items themselves.

If, for any reason, you decide not to proceed with the refund, you can delete the refunded items by clicking the trash can icon to remove the refund. This action will move the amounts back onto the original invoice as fees.

Please note that once the refund action has been processed for a lot, the system will mark that lot as a “No Sale” within the clerking grid, since the system logic assumes the item is no longer considered sold to anyone. This is simply something to be aware of during the process.

That said, all reports and financials will remain balanced correctly.

FEATURE - Option to Display Seller Contact Information on Settled Bidder Invoices

Because auction items are not always located at the auction company's primary facility, bidders may need seller contact information to coordinate item pickup after an auction has closed and their invoice has been paid. To support this process, NextLot now provides the ability to display seller contact information on a bidder's settled invoice.

This setting can be configured either site-wide or on an auction-by-auction basis.

Site-Wide Configuration

To enable seller contact information on all settled invoices across your site:

1. Click Master Settings.
2. Navigate to Auctions.

1. Select the Accounting tab.
2. Locate the Bidder Invoicing Settings section.
3. Find the setting labeled "Invoice: Strategy to disclose seller contact info to the bidder."
4. Choose one of the following options:
   • No Disclosure – Seller information will not be displayed.
   • Full Disclosure – Seller information will be displayed on settled invoices.

Auction-Specific Configuration

To enable seller contact information for a specific auction:

1. Click the Gear Icon for the applicable auction.
2. Select Accounting.

1. Locate the Bidder Invoicing Settings section.
2. Find the setting labeled "Invoice: Strategy to disclose seller contact info to the bidder."
3. Choose one of the following options:
   • No Disclosure – Seller information will not be displayed.
   • Full Disclosure – Seller information will be displayed on settled invoices.

What Information Is Displayed?

When Full Disclosure is enabled, the following seller information will appear on the bidder's settled invoice:

• Seller Name
• Company Name (if provided)
• Seller Phone 1
• Seller Phone 2 (if provided)
• Seller Email Address

This information appears beneath the lot name and description (if lot descriptions are configured to display).

By providing this information, bidders can contact sellers directly to arrange pickup of their purchased items.

Here is what a settled invoice will look like when No Disclosure is selected. In this example, only the item name is displayed on the invoice, and no seller contact information is shown.

Important Notes

• Seller contact information is only displayed when the disclosure setting is configured for Full Disclosure.
• Seller information is included on the PDF version of the settled invoice that is emailed to the bidder.
• Seller information does not display within the bidder-facing invoice view in the UI.
• Seller information is visible in the Admin invoice view only when disclosure has been enabled.

This feature helps streamline post-auction communication and allows bidders to coordinate item pickup directly with sellers when necessary.

Updated Knowledge Base Articles

How to Create a Seller Commission Template & Assign them to Sellers & Auctions

3rd Party Check In (Click Up)