*Internal* System Release Notes May 11th, 2026
FEATURE – “Close Webcast” Button in Clerking Screen Now Functions as “Destroy” Instead of “Destroy + Complete”
IMPORTANT: UPDATED WEBCAST CLOSING PROTOCOL
The process for ending a webcast has changed. Please follow the steps below once an auction has fully concluded.
- DO NOT click “Close” within the webcast.
- DO disable both audio and video.
- DO click “Destroy + Complete.”
Using “Destroy + Complete” will immediately end the webcast and update the webcast closing time to the current time that the button is clicked.
Example:
If the webcast was scheduled to end at 5:00 PM, but bidding fully concludes at 4:30 PM, clicking “Destroy + Complete” will update the webcast end time to 4:30 PM. This prevents the webcast from remaining active until the originally scheduled 5:00 PM end time. An active webcast will continue to show on the active tab in the Admin UI as well as in the active tab on the Public UI.
IMPORTANT FOR AUCTIONS WITH MULTIPLE BIDDING SESSIONS
If an auction contains multiple bidding sessions within a single webcast and there is a break between sessions, DO click “Close” in the upper-right corner of the clerking screen between sessions.
This will temporarily close the webcast without no-selling any unsold lots. Doing so allows you to properly prepare the webcast for the next bidding session and continue clerking lots accurately when bidding resumes.
FEATURE – Auction Bidder Invoices Now Sorted by Invoice Number
When accessing bidder invoices for an auction, invoices are now automatically sorted in invoice number order, regardless of whether the invoice status is settled, outstanding, or refunded.
On the left-hand side of the Bidder Invoices page, under the “#/Created” column, you will now see both the bidder number and invoice number displayed, with the bidder number appearing first. The bidder # is the customer's NextLot online bidder # and the # after the - is the invoice # for the X number of invoices that particular bidder has on your site.
Using the particular example below, Jason Clift2 is online bidder # 1289 and this auction Invoice Test has his 202nd invoice on this site. For Devin Trusty, you can see that he has 2 invoices listed. This is because he had 1 invoice he paid for and then another was created to give him a refund. These are ordered by his bidder # and then the invoice # with 0191 appearing before 0192.
Additionally, the payment status filter has been moved toward the center of the page. You can still toggle between the available payment statuses, including:
- Settled
- Payment Outstanding
- Refunding Pending
When a payment status filter is applied, the selected payment status on the left-hand side will now display in bold along with the number of invoices that match the selected search criteria shown in parentheses. You can only apply 1 filter at a time.
UPDATE – Paddle # Search Within Auction Invoices Listing View
After an auction has ended, or while a live auction is actively taking place, there needs to be a quick and easy way to locate an onsite bidder’s invoice to efficiently complete checkout and payment processing.
To accomplish this, within the backend UI, navigate to the Accounting tab, click on Auctions, and then open the invoice section for the desired auction. You will now see all invoices displayed in one location, including both onsite and online bidders, regardless of how they participated in the auction (onsite, online, or a combination of both).
You can now search by paddle number within the search bar, and the bidder’s invoice will populate automatically. In the example below, I searched for onsite bidder #505, and their invoice appeared immediately, making it easy to edit the invoice and process payment.
